Case study
MZIAIF UK
ClientMount Zion Institute Alumni International Fellowship, UK (MZIAIF UK)
- Community & Voluntary
Project period: November 2023
GraceHola planned and managed a weekend away for MZIAIF UK, bringing over 50 members together face-to-face for the first time to complete a Christian film and a group music project.
50+
group members met in person
Context
The Challenge
The Mount Zion Institute Alumni International Fellowship (MZIAIF UK), a global faith-based group, extends its reach across 65 countries, bringing together alumni from the UK, Ghana, Canada, USA, Sweden, Ireland, South Africa, Nigeria, etc. The MZIAIF UK was established during the COVID-19 pandemic which means all meetings and activities were conducted online via Zoom. Notably, film productions by this group also embrace digital collaboration, showcasing the innovative power of the digital world. However, a face-to-face meeting and film production remained a challenge for the MZIAIF UK.
The project aims to plan and organise a weekend away to bring over 50 group members together face-to-face for the first time and use this rare opportunity to complete a Christian film and a group music project.
GraceHola Ltd was approached to help overcome this challenge. There was an additional request from the group to be supported through our project management service to produce a Christian film and group music over this period.
The key tasks/challenges we underwent in providing this service are as follows:
- Working to a tight timeline e.g. over 50 members of the group need to be brought together over a weekend away with a film and music projects delivered as output;
- Finding a suitable central location for over 50 group members that is central to everyone was quite a challenge. All the group members are living in different locations across the UK;
- Ensuring group members work collaboratively together to identify and agree on scripts, film production crew, filming locations, casts, etc was a challenge that we worked to overcome;
- Identifying key stakeholders to partner with to ensure project delivery within budget and on time;
- Making sure that the whole project design and delivery was inclusive of the group’s youth department including their effective participation;
- Ensuring all delegates Health & Safety on site; and
- Ensuring that all group members are fully engaged and involved throughout the project’s definition, design, and delivery to achieve successful outcomes.
GraceHola
Our Role
GraceHola was approached by MZIAIF UK to help bring the group together face-to-face. The group also asked for project management support so that a Christian film and a group music project could be produced over the same period.
We agreed the project objectives, scope, budget, timeline, expected outcomes and evaluation criteria with the group’s senior leadership team, then planned and managed the weekend, identified and engaged key stakeholders and partners, and managed risks and issues throughout.
Delivery
How We Delivered
Project management support
We worked with the group’s senior leadership team to agree project objectives, scope, budget, timeline, expected outcomes and evaluation criteria.
We worked with all group members so the project was co-produced throughout, and managed and controlled all risks and identified issues.
Event planning and organisation
We identified a central, accessible location for all members and worked with the venue so that delegates’ needs were met.
We also secured suitable locations for the film and music production and completed the planning and organisational tasks.
Stakeholder engagement
We identified the key stakeholders and partners for the project and engaged them throughout, working with five partner organisations.
In pictures
Project Gallery
Results
Key Outcomes
50+
group members met in person
Group members met each other face-to-face for the first time.
5
partner organisations
Five organisations collaborated and co-produced as partners, achieving better outcomes.
Wider impact
- The project was delivered on time and within budget.
- More than three short Christian films were completed, exceeding the agreed expected outcomes.
- The group completed its MZIAIF UK music project.
Collaboration
Partners
- The Kingdom Lanterns Film Productions (Wirral)
- GreatMinds Childcare Services (South London)
- Hephzibah Christian Ministry (South London)
- Dominion Film Productions (Kent)
- Illuminated Creation (IC) Streaming, Global Content Broadcasters (Chatham, Kent)
GraceHola Ltd delivered an exceptional service for us pre, during, and post project delivery. The opportunity to finally meet in person, a rare occurrence since the group's inception during COVID, added a valuable dimension. Collaboratively, we successfully co-produced our film and music projects, yielding outstanding results. I wholeheartedly endorse GraceHola Ltd without hesitation for their professionalism and commitment to achieving remarkable outcomes!
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